Boost Your Productivity with These Essential Outlook Keyboard Shortcuts
Becoming a proficient user of Microsoft Outlook requires mastering keyboard shortcuts. These time-saving shortcuts can streamline your email management and organization. Here are some of the best Outlook keyboard shortcuts to help you become a more efficient email user.
Basic Tasks
From creating new messages to adding attachments and appointments, these keyboard shortcuts allow you to perform common tasks quickly and effortlessly.
- Open a New Message - Mac: Command + N | Windows PC & Linux: Ctrl + N
- Flag a Message for Follow Up - Mac: Command + Shift + G | Windows PC & Linux: Ctrl + Shift + G
- Reply to a Message - Mac: Command + R | Windows PC & Linux: Ctrl + R
- Forward a Message - Mac: Command + J | Windows PC & Linux: Ctrl + F
- Send a Message - Mac: Command + Return | Windows PC & Linux: Alt + S
- Save a Message as a Draft - Mac: Command + S | Windows PC & Linux: Ctrl + S
- Add an Attachment - Mac: Command + E | Windows PC & Linux: Ctrl + K
- Create an Appointment - Windows PC & Linux: Ctrl + Shift + G
Navigation
Easily navigate through your inbox, calendar, and contacts with these keyboard shortcuts.
- Go to the Inbox - Mac: Control + ] | Windows PC & Linux: Ctrl + ]
- Go to Calendar View - Mac: Control + [ | Windows PC & Linux: Ctrl + [
- Go to Contacts View - Windows PC & Linux: Ctrl + Shift + G
- Go to Tasks - Windows PC & Linux: Ctrl + Shift + L
- Go to Notes - Mac: Control + [ | Windows PC & Linux: Ctrl + [
Conversation View
Effortlessly manage email conversations with these shortcuts while in Conversation View.
- Reply - Mac: Command + R | Windows PC & Linux: Ctrl + R
- Reply All - Mac: Command + Shift + R | Windows PC & Linux: Ctrl + Shift + R
- Forward - Mac: Command + J | Windows PC & Linux: Ctrl + F
- Mute Thread - Windows PC & Linux: Ctrl + Delete
- Switch to Next Message - Mac: Control + ]
- Switch to Previous Message - Mac: Control + [
Compose View
Easily format and create professional-looking emails with these shortcuts while composing a new message.
- Insert Bulleted List - Mac: Option + 8 | Windows PC & Linux: Ctrl + Shift + L
- Insert Hyperlink - Mac: Command + K | Windows PC & Linux: Ctrl + K
- Left Align Text - Windows PC & Linux: Ctrl + L
- Center Align Text - Windows PC & Linux: Ctrl + E
- Right Align Text - Mac: Command + R | Windows PC & Linux: Ctrl + R
- Add an Attachment - Mac: Command + E | Windows PC & Linux: Ctrl + K
Maximize your productivity and become an expert at using Microsoft Outlook with these keyboard shortcuts. Save time and increase efficiency with every email you send or receive. Happy emailing!
Efficient Outlook Calendar Shortcuts for Easy Scheduling
- Creating Appointments: Easily schedule appointments in your Outlook calendar by using these shortcuts:
- Mac users: Hold Command and press N.
- Windows PC & Linux users: Hold Ctrl and press N.
- Windows PC users can also use "Ctrl + Shift + A" to create an appointment directly from the Inbox view.
- Deleting Appointments: When you need to remove a scheduled event, simply use this shortcut:
- Windows PC & Linux users: Hold Ctrl and press D.
- Forwarding Calendar Events: Quickly share an event with others using this shortcut:
- Windows PC & Linux users: Hold Ctrl and press F.
- Creating Meeting Requests: Facilitate group scheduling with this shortcut:
- Windows PC & Linux users: Hold Ctrl and Shift and press Q.
- Showing the Current Week: Easily view the current week in your Outlook calendar by using this shortcut:
- Windows PC & Linux users: Hold Alt and press -.
- Showing the Current Month: See an overview of the entire month in your Outlook calendar by using this shortcut:
- Windows PC & Linux users: Hold Alt and press =.
With these simple shortcuts, managing your Outlook calendar becomes effortless. From creating appointments to forwarding events, you can easily perform a variety of tasks with just a few keystrokes. Try them out today and streamline your scheduling process.
